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RFP: CUSTODIAL/CLEANING SERVICES RFP_3.8.2024

Sullivan County Community College, Loch Sheldrake, NY·Higher Ed
May 06, 2024
Posted Date
Jun 24, 2024
Submission Deadline
Stephen Samuel
845-434-5750, extension 4267
3 year term
36 months duration
Sullivan County Community College, Loch Sheldrake, New York
Submit at: Sullivan County Community College, Purchasing Services Office, 112 College Road, Loch Sheldrake, New York 12759

Summary

Sullivan County Community College is seeking proposals for custodial and cleaning services for a three-year period with a possible one-year extension. The RFP outlines detailed specifications for the services required, including daily tasks, special event cleaning, and required supplies and equipment.

Evaluation Criteria

Reliability and responsibility of the proposer, ability to perform contract conditions, cost-effectiveness, record of performance in similar contracts, qualitative suitability (corporate resources, technical expertise, evaluation of tasks, supplies and equipment, implementation plan, quality control programs, staffing levels, manager/supervisor experience, salary and benefits program, employee development/training, employee retention), financial stability.

Required Deliverables

Detailed operation plan, proposal form, contractor proposal validation and authentication statement, non-collusive proposal certification, contractor corporate acknowledgement, contractor's certification of receiving schedule(s) of wages and supplements, certification regarding immigration reform and control, acceptable references, proof of attendance at mandatory site visit.

Required Attachments

Appendix A (Insurance Requirements), Form 1 Proposal Form, Form 2 Contractor Proposal Validation and Authentication Statement, Form 3 Non-Collusive Proposal Certification, Form 4 Contractor Corporate Acknowledgement, Form 5 Contractor's Certification of Receiving Schedule(s) of Wages and Supplements, Form 6 Certification Regarding Immigration Reform and Control, Executive Summary, Continuous Improvement Plan, Program Plan, Organization and Management Plan, Financial Plan, Acceptable References.

Required Staffing Roles

Custodial workers, supervisory personnel

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Sullivan County Community College?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2024. Proposals should be submitted to: Sullivan County Community College, Purchasing Services Office, 112 College Road, Loch Sheldrake, New York 12759. For questions, contact Stephen Samuel at 845-434-5750, extension 4267.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Sullivan County Community College?

Civic IQ tracks all active and historical solicitations from Sullivan County Community College. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Sullivan County Community College for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Sullivan County Community College in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Stephen Samuel at 845-434-5750, extension 4267. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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