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IFBCLOSED

Removal and Replacement of Solid-State Water Meters

City of Cache, City of Cache, OK·City
Jan 01, 2026
Submission Deadline
City of Cache
Submit at: City of Cache-City Clerk, 404 West "C" Avenue, Cache, Oklahoma 73527

Summary

Invitation for Bid for the removal and replacement of 1330 solid-state water meters. Includes various sizes and specifications for meter replacement, software compatibility, and installation.

Evaluation Criteria

Lowest cost and best interest of the City of Cache, considering price, quality, date of delivery, and the like.

Required Attachments

List of employees working on the project, List of equipment required, Signed and Notarized affidavits, Itemized Bid Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from City of Cache?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 1, 2026. Proposals should be submitted to: City of Cache-City Clerk, 404 West "C" Avenue, Cache, Oklahoma 73527.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Cache?

Civic IQ tracks all active and historical solicitations from City of Cache. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Cache for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including City of Cache in OK, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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