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Election Equipment And Services Bid

LaSalle County, LaSalle County, IL·County
Jul 14, 2023
Posted Date
Aug 14, 2023
Submission Deadline
La Salle County, Illinois
Submit at: La Salle County Governmental Complex, La Salle County Board Office Room 245, 707 E. Etna Road, Ottawa, IL 61350

Summary

Proposals are requested for new election equipment and services for all 119 precincts in La Salle County. Equipment must be certified by the Election Assistance Commission and the Illinois State Board of Elections. A pre-bid meeting is scheduled, and proposals must include a cover page, vendor response, and cost breakdown.

Evaluation Criteria

Quality and completeness of proposal, Compliance with implementation and training requirements, Warranty, support services, and maintenance requirements, Compliance with specifications, Pricing of components.

Required Deliverables

New election equipment and services, Onsite training, Warranty, Maintenance, Support services.

Required Attachments

Cover Page, detailed vendor response, cost breakdown.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from LaSalle County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 14, 2023. Proposals should be submitted to: La Salle County Governmental Complex, La Salle County Board Office Room 245, 707 E. Etna Road, Ottawa, IL 61350.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from LaSalle County?

Civic IQ tracks all active and historical solicitations from LaSalle County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from LaSalle County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including LaSalle County in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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