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REQUEST FOR PROPOSAL Group Health Insurance Coverage for Green Lake County, Calendar Year 2019

Green Lake County, Green Lake County, WI·County
Jun 15, 2018
Posted Date
Jul 20, 2018
Submission Deadline
Reported: GREEN LAKE COUNTY OFFICE OF THE COUNTY CLERK
Elizabeth Otto
920-294-4005
1 year term
12 months duration
Green Lake County, Wisconsin
Submit at: Elizabeth Otto, Green Lake County Clerk, 571 County Road A, Green Lake, Wisconsin 54941

Summary

Green Lake County is seeking proposals for group health insurance coverage for its employees and retirees for the calendar year 2019. The proposal should aim to duplicate the current plan's benefits and provider utilization, while also including employee wellness programming and routine dental and vision care. The contract will be for a guaranteed rate from January through December 2019.

Evaluation Criteria

Benefit structure and cost will be reviewed to assure similarity with current group health insurance plan. Finance Committee may review references, and request on-site presentations. Green Lake County reserves the right to reject any and all proposals and to negotiate the terms on the contract, including the award amount, with the selected proposer prior to entering into a contract.

Required Deliverables

Proposed plan document with an easy to read benefit structure; Prescription drug formulary; Cost proposal including fixed 2019 premium rates; Statement that carrier meets minimum qualifications; Standard agent commissions, if any; REFERENCES for providing coverage for an account/entity similarly sized to Green Lake County

Required Attachments

A copy of the Group Health Trust Plan Document is provided for reference.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Green Lake County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 20, 2018. Proposals should be submitted to: Elizabeth Otto, Green Lake County Clerk, 571 County Road A, Green Lake, Wisconsin 54941. For questions, contact Elizabeth Otto at 920-294-4005.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Green Lake County?

Civic IQ tracks all active and historical solicitations from Green Lake County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Green Lake County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Green Lake County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Elizabeth Otto at 920-294-4005. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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