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Chenango County Radio System RFP

Chenango County, Chenango, NY·County
Oct 28, 2022
Submission Deadline
Matt Beckwith
3 year term
36 months duration
Chenango County, NY
Submit at: Chenango County Clerk of the Board, Attn: RC Woodford. 5 Court Street, Norwich, NY 13815.

Summary

This document is a Request for Proposal (RFP) from Chenango County for a new public safety radio system. The RFP outlines the scope, specifications, terms, pricing, submission requirements, and evaluation criteria for vendors interested in providing the system. It details various components including radio infrastructure, microwave backhaul, and subscriber units, along with project management, installation, testing, training, warranty, maintenance, and documentation requirements.

Evaluation Criteria

System Design, Vendor Experience, Product Management and Support, Pricing

Required Deliverables

System design, installation, testing, training, warranty, maintenance, documentation, proposals, subscriber units, radio system, infrastructure, consoles, backhaul system.

Required Attachments

Attachment 1 (Pricing for Radio System), Attachment 2 (Pricing for Microwave System), Attachment 3 (Pricing for subscriber units), Appendix A (Channel – Agency Matrix), Appendix B (County Future Vision and Subscriber Use), Appendix C (Coverage), Appendix D (Identified Site Candidates), Appendix E (Capacity Report), Appendix F (Backhaul), Appendix G (Subscriber Units), Appendix H (Dispatch), Appendix I (Interoperability), Appendix J (Spectrum).

Required Staffing Roles

Project Director, Project Manager, Project Engineer

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Chenango County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 28, 2022. Proposals should be submitted to: Chenango County Clerk of the Board, Attn: RC Woodford. 5 Court Street, Norwich, NY 13815.. For questions, contact Matt Beckwith.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Chenango County?

Civic IQ tracks all active and historical solicitations from Chenango County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Chenango County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Chenango County in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Matt Beckwith. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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