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RFPCLOSED

Port Chester After School Child Care Program

Port Chester-Rye Union Free School District, Port Chester, NY·School
Jul 05, 2023
Posted Date
Jul 12, 2023
Submission Deadline
Colleen Carroll
(914) 934-5192
Port Chester, New York
Submit at: ccarroll@portchesterschools.org

Summary

The Port Chester-Rye Union Free School District is seeking proposals from qualified community organizations and private entities to provide after-school child care programming for elementary students (K-5) during the 2023-2024 school year. The program will be offered on-site at the District's four elementary schools.

Evaluation Criteria

Proposer's capacity to effectively, efficiently and immediately provide after school child care programming; staffing patterns and qualifications; current program design and experience in providing child care services; Capacity to provide developmentally, culturally and age appropriate educational and/or recreational activities in addition to child care services; fiscal solvency; stability of staff, rate of turnover and ability to fill vacancies in a timely manner; articulated mission/philosophy statements; record management and documentation procedures followed by the proposer; administrative structure; capacity and experience in serving children with disabilities; capacity and experience in serving children when they are limited English proficient; cost or program to families; capacity to accept children into program other than full-time (Monday through Friday); ability to bill and collect payment directly from families; ability and willingness to assist families in applying for financial assistance to pay for the program

Required Attachments

proof of organizational status (e.g. 501C(3) IRS letter), resumes if available, proof of licensure to provide the offered services, certificate of insurance, declaration page of the liability policy with a list of endorsements

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Port Chester-Rye Union Free School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 12, 2023. Proposals should be submitted to: ccarroll@portchesterschools.org. For questions, contact Colleen Carroll at (914) 934-5192.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Port Chester-Rye Union Free School District?

Civic IQ tracks all active and historical solicitations from Port Chester-Rye Union Free School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Port Chester-Rye Union Free School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Port Chester-Rye Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Colleen Carroll at (914) 934-5192. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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