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RFPCLOSED

REQUEST FOR PROPOSAL FOR TRANSPORTATION, DRIVER AND 1:1 ATTENDANT FOR THE REMAINING SCHOOL YEAR, 2023-2024

Berne-Knox-Westerlo Central School District, Berne, NY·School
Nov 30, 2023
Submission Deadline
Reported: Berne-Knox-Westerlo CSD
Berne, NY
Submit at: 1738 Helderberg Trail, Berne, NY 12023

Summary

The Berne-Knox-Westerlo Central School District is seeking proposals for transportation services, including drivers and 1:1 attendants, for the remaining 2023-2024 school year. The RFP outlines the scope of services, proposal requirements, evaluation criteria, and terms of the contract.

Evaluation Criteria

Previous experience of proposer, owner & manager interaction, safety programs, accident records, driving history of employees, maintenance and dispatch facilities, inspection records, vehicle maintenance, financial analysis, insurance, overall cost.

Required Deliverables

Transportation services including vehicle, driver, and 1:1 attendant; supporting documents for safety programs; financial statements; insurance certificates; vehicle listing; technical plan; maintenance program; facilities description; NYSDOT records; proof of seat belts and child alert systems; two-way radio (if requested); driver qualifications and training records; description of driver compensation package; proposal bond; performance bond.

Required Attachments

Proposal bond, proof of bondability for performance bond, letter from insurance company, responses to experience questions, responses to safety programs, responses to accident records, responses to driving history, responses to inspection records, responses to maintenance schedule, responses to financial analysis, responses to insurance requirements, vehicle list, hold harmless agreement, certified copy of most recent official financial statement.

Required Staffing Roles

Driver, 1:1 Attendant

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Berne-Knox-Westerlo Central School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is November 30, 2023. Proposals should be submitted to: 1738 Helderberg Trail, Berne, NY 12023.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Berne-Knox-Westerlo Central School District?

Civic IQ tracks all active and historical solicitations from Berne-Knox-Westerlo Central School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Berne-Knox-Westerlo Central School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Berne-Knox-Westerlo Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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