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RFPCLOSED

Inmate Communications And Tablet Program

Scott County, Scott County, KY·County
Mar 19, 2026
Posted Date
Apr 21, 2026
Submission Deadline
Reported: Scott County Detention Center
Joe Pat Covington
4 year term
48 months duration
Scott County, Kentucky
Submit at: 101 East Main Street, Suite 210, Georgetown, KY 40324

Summary

Scott County Detention Center (SCDC) is seeking proposals for the supply, installation, and maintenance of an inmate communication system, including secure inmate phones, video visitation, in-person visitation, a tablet program, and an off-site inmate mail scanning service.

Evaluation Criteria

Compliance with the scope of work, security feature requirements, criteria of this Request for Proposal; Proposed solutions & features; FCC compliant financial proposal; Vendor qualifications, including experience with similar projects; Ongoing support and service; Additional options for equipment and services offered in proposal.

Required Attachments

Housing breakdown with current inmate population and maximum capacity of each housing unit, Number of phones kiosks, and tablets in each housing unit, Last 6 months of phone and video visit history

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Scott County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 21, 2026. Proposals should be submitted to: 101 East Main Street, Suite 210, Georgetown, KY 40324. For questions, contact Joe Pat Covington.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Scott County?

Civic IQ tracks all active and historical solicitations from Scott County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 4 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

Is this solicitation still open for submissions?

Based on the posted deadline of April 21, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Scott County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Scott County in KY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Joe Pat Covington. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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