Civic IQ
RFPCLOSED

Archer HVAC Improvements

Alachua county, Gainesville, FL·Local Housing Authority
Mar 11, 2026
Posted Date
Mar 25, 2026
Submission Deadline
Reported: Alachua County Housing Authority
Ron Hall
(352) 372-2549 ext 512
Archer, Florida

Summary

Alachua County Housing Authority (ACHA) is soliciting sealed bids from licensed HVAC contractors to replace thirty (30) HVAC systems and associated equipment in Thistle Hills East and Thistle Hills West neighborhoods in Archer, Florida. The project includes pre-installation site prep, removal and disposal of existing equipment, installation of new outdoor and indoor units, ductwork, and system integration. Contractors must comply with Florida Building Codes and specific mandates for the new R454B refrigerant transition.

Required Attachments

Scope of Work, Form HUD 5369-B Instructions to Offerors Non-Construction, Form HUD 5369-C Certifications and Representations of Offerors Non-Construction Contracts, Form HUD 5370-C Section II General Conditions for Non-Construction Contracts, Form HUD 52158 Maintenance Wage Rate Determination, Statement on E-Verify, Legally Required Statement Regarding Access to Records

Required Staffing Roles

Director of Maintenance, Maintenance Laborer - Cleaner, Maintenance Mechanic - Groundskeeper, Maintenance Mechanic I - Part Time, Maintenance Mechanic I - Full Time, Maintenance Mechanic II, Maintenance Mechanic II - HVAC, Asbestos Removal, Drywall Hanger, Janitor/Grounds Laborer, Carpenter, Electrician, HVAC Mechanic, Landscaper/Groundskeeper, Painter, Plumber, Tile Setter, Tree Trimmer and Pruner, Backhoe/Loader Combo Operator, Chipper Shredder Operator, Stump Grinder Operator, Bucket Truck Operator

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Alachua county?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 25, 2026. For questions, contact Ron Hall at (352) 372-2549 ext 512.

Where can I find more RFPs from Alachua county?

Civic IQ tracks all active and historical solicitations from Alachua county. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Alachua county for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Alachua county in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ron Hall at (352) 372-2549 ext 512. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in FL →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.