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RFPCLOSED

Request for Proposal #1-2023 For Universal Prekindergarten (UPK) Services

Hendrick Hudson Central School District, Montrose, NY·School
Feb 17, 2023
Submission Deadline
Reported: Hendrick Hudson School District
Dr. Margaret Ruller
914-257-5132
1 year term
60 months duration
Montrose, New York
Submit at: 61 Trolley Road, Montrose, New York 10548

Summary

The Hendrick Hudson School District is seeking proposals from qualified agencies to administer the District's Full Day Universal Pre-Kindergarten Program. The program will serve between 10% and 100% of students, with up to 54 spots available. The contract will be for one school year with an option to renew for four additional one-year periods.

Evaluation Criteria

quality of proposed comprehensive UPK Program, general experience in the field, experience and qualifications of professional staff assigned to the program, proposer's capacity to effectively, efficiently and immediately provide needed services, ease of utilization and accessibility of the program to parents and/or guardians, capacity to provide ongoing staff development, staffing patterns and qualifications, documentation that all applicable health and safety codes and licensure or registration requirements are met, anticipated fiscal share and other resources will be contributed to the universal prekindergarten program, current program design and experience in providing developmentally-appropriate programs, fiscal solvency, stability of staff, rate of turnover and ability to fill vacancies in a timely manner, articulated mission/philosophy statements, record management and documentation procedures followed by the proposer, administrative structure, capacity and experience in serving children with disabilities, capacity and experience in serving children and their parents and/or guardians when they are limited English proficient, children's progress as demonstrated by assessments, demonstrated effectiveness of the proposer's program

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Hendrick Hudson Central School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 17, 2023. Proposals should be submitted to: 61 Trolley Road, Montrose, New York 10548. For questions, contact Dr. Margaret Ruller at 914-257-5132.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hendrick Hudson Central School District?

Civic IQ tracks all active and historical solicitations from Hendrick Hudson Central School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hendrick Hudson Central School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Hendrick Hudson Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Dr. Margaret Ruller at 914-257-5132. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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