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Town of Mills River RFP S001 Safety Program Consulting Services 2026

Town of Mills River, Town of Mills River, NC·City
Jan 16, 2026
Posted Date
Feb 13, 2026
Submission Deadline
Nicole Sweat
828-890-2901
Mills River, North Carolina
Submit at: Email to nicole.sweat@millsriver.gov

Summary

The Town of Mills River is requesting Statements of Qualifications from qualified safety consultants to assist in developing a practical, OSHA-compliant workplace safety program. The project scope includes developing safety policies, providing implementation support, and expected deliverables such as customized policies and guidance documents. The RFP has a submission deadline of February 13, 2026.

Evaluation Criteria

Experience with small municipal organizations (40%), Knowledge of OSHA standards and municipal safety practices (25%), Practicality and clarity of proposed approach (20%), References, availability, and overall fit (15%).

Required Deliverables

Customized Safety Policies and Procedures, Guidance or templates for safety documentation and recordkeeping, An implementation checklist or roadmap.

Required Attachments

Statement of Qualifications (SOQ) including cover letter, summary of relevant experience, resumes/bios of key personnel, examples of similar work/references, description of proposed approach and timeline, and general fee structure/hourly rates.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Mills River?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 13, 2026. Proposals should be submitted to: Email to nicole.sweat@millsriver.gov. For questions, contact Nicole Sweat at 828-890-2901.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Mills River?

Civic IQ tracks all active and historical solicitations from Town of Mills River. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Mills River for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Mills River in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Nicole Sweat at 828-890-2901. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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