Civic IQ
RFPCLOSED

RFP 2025-03 PRE-PROCUREMENT DISASTER/WEATHER RELIEF

Washington County, Washington County, AR·County
May 28, 2025
Submission Deadline
Reported: Washington County Arkansas
Jessica Paschal
7 year term
Washington County, Arkansas
Submit at: Washington County Courthouse, 280 N. College Ave, Suite 530, Fayetteville, AR 72701

Summary

Washington County is seeking to establish a Pre-Procurement Plan to streamline the acquisition of essential goods, services, and resources for disaster and emergency situations. Vendors will be pre-approved to ensure a rapid response.

Evaluation Criteria

Specialized experience and technical competence, Capacity and capability, Past record of performance, Firm's proximity and familiarity with the area

Required Deliverables

Company Profile, Detailed Work Plan, Team Composition, Previous Case Studies or References, Pricing, Timeline, Risk Management Plan

Required Attachments

1 Original & 4 Copies of the Completed Proposal, Proof of Insurance, Addendums

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Washington County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is May 28, 2025. Proposals should be submitted to: Washington County Courthouse, 280 N. College Ave, Suite 530, Fayetteville, AR 72701. For questions, contact Jessica Paschal.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Washington County?

Civic IQ tracks all active and historical solicitations from Washington County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 7 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Washington County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Washington County in AR, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jessica Paschal. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

Browse all agencies in AR →

Stop chasing RFPs.
Start shaping them.

Somewhere in the country, an agency is discussing a project you could win. See the signal before your competitors do.