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RFPCLOSED

Request for Proposals # 2024 : Comprehensive Disaster Recovery Management Services

Burke County Schools, NC·School
Jan 06, 2025
Posted Date
Jan 21, 2025
Submission Deadline
Reported: Burke County Public Schools
Ashley Snipes
3 year term
Burke County, North Carolina
Submit at: Burke County Public Schools, Attention: Ashley Snipes, Purchasing Manager, 700 East Parker Road, PO Box 989, Morganton, NC 28680

Summary

Burke County Public Schools is seeking proposals from qualified firms to provide comprehensive disaster recovery management services in the wake of a natural or manmade disaster. The RFP outlines the scope of work, terms and conditions, and evaluation criteria. The selected contractor will assist in managing federal and state disaster programs.

Evaluation Criteria

Proposed Cost, Qualifications and experience of the proposed team members, Technical approach to the project

Required Deliverables

Comprehensive disaster recovery management services, including FEMA Public Assistance (PA) Advisory Services, FEMA Individual Assistance (IA) Advisory Services, Financial and Grant Management Support, and HUD Community Development Block Grant Disaster Recovery services.

Required Attachments

Cost Proposal Form (Appendix B), Contract for services terms and conditions (Appendix A)

Required Staffing Roles

Project Executive, Project Manager, Project Accountant, Closeout Specialist

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Burke County Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 21, 2025. Proposals should be submitted to: Burke County Public Schools, Attention: Ashley Snipes, Purchasing Manager, 700 East Parker Road, PO Box 989, Morganton, NC 28680. For questions, contact Ashley Snipes.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Burke County Schools?

Civic IQ tracks all active and historical solicitations from Burke County Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Burke County Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Burke County Schools in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ashley Snipes. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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