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RFPCLOSED

Lead Service Lines Inventory Services (RFP)

Housing Authority of the city of Sparta, Sparta, GA·Local Housing Authority
Jun 24, 2025
Submission Deadline
Reported: Sparta, City of
Fletcher Holliday
Sparta, City of, Hancock County, GA

Summary

Seeking proposals for Lead Service Lines Inventory Services to identify unknown service line materials through visual observation, excavation, hand hole, or potholing. The project involves approximately 520 private service connections and 160 private and public connections. Contractor will be responsible for repair of any damaged service lines and must document findings with web-based surveys and photos. This project has a prevailing wage requirement.

Required Deliverables

Service line identification, address and photo documents tied to service line address.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Housing Authority of the city of Sparta?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 24, 2025. For questions, contact Fletcher Holliday.

Where can I find more RFPs from Housing Authority of the city of Sparta?

Civic IQ tracks all active and historical solicitations from Housing Authority of the city of Sparta. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of the city of Sparta for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing Authority of the city of Sparta in GA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Fletcher Holliday. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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