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GENERAL BID REQUIREMENTS 25-26 FOOD SERVICE SUPPLY INSTRUCTIONS TO BIDDERS

Keystone Central SD, Mill Hall, PA·School
Apr 07, 2025
Submission Deadline
Reported: Keystone Central School District
570-893-4900, Opt. 1, Ext. 2301
Submit at: Keystone Central School District, 86 Administration Drive, Mill Hall, PA 17751

Summary

Keystone Central School District is accepting sealed bids for 25-26 Food Service Supply. The bids will be evaluated primarily on price, with considerations for service, quality, delivery, and availability. The contract will be awarded to the lowest responsive and responsible bidder.

Evaluation Criteria

Price (60 Points), Service (10 Points), Quality (10 Points), Delivery (10 Points), Availability (10 Points)

Required Deliverables

Product samples, Catalog cuts, MSDS, Company background and contact information, References from three schools, Non-collusion affidavit, USB Drive with Excel file of bid, Handwritten bid submission

Required Attachments

Product samples, Catalog cuts, MSDS, Company background and contact information, References from three schools, Non-collusion affidavit, USB Drive with Excel file of bid, Handwritten bid submission

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Keystone Central SD?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 7, 2025. Proposals should be submitted to: Keystone Central School District, 86 Administration Drive, Mill Hall, PA 17751.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Keystone Central SD?

Civic IQ tracks all active and historical solicitations from Keystone Central SD. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Keystone Central SD for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Keystone Central SD in PA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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