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Request for Proposal (RFP) for Construction Manager at Risk

Codington County, Codington County, SD·County
Feb 08, 2024
Posted Date
Feb 29, 2024
Submission Deadline
Reported: Codington County Jail and Sheriff's Offices
Lee Gabel
Watertown, SD
Submit at: Codington County Courthouse, 14 1st Ave. SE, Watertown, SD 57201

Summary

Codington County is seeking proposals for a Construction Manager at Risk (CMAR) to provide pre-vote, preconstruction, and construction services for a new Jail and Sheriff's offices or an expansion/renovation of the existing facility. The CMAR will work with an Architectural and Engineering (A/E) firm. The RFP outlines the project background, preliminary schedule, selection process, scope of work, evaluation criteria, and required proposal components.

Evaluation Criteria

Company background, Applicable and relevant experience, Team / personnel experience working together and on similar projects, Project approach including working in South Dakota on CMAR projects for public sector clients, Management capabilities, Experience, qualifications, and availability of proposed team leaders (45%), Broader team structure (5%), History of project team working together (5%), Technical work process (10%), Proposal, interview and response (10%), General Conditions and fee (25%).

Required Deliverables

Conceptual cost estimates, preliminary project master schedule, preconstruction services, construction services, GMP proposal, bid packages, project management, cost management, procurement, coordination meetings, schedule management, project reporting, quality management, safety plan, project closeout.

Required Attachments

Transmittal Cover Letter, Project team information, Project Approach and Management Capabilities, Relevant Project Experience, Statement of financial strength/stability and insurance coverage, Special Resources, Acknowledgement and certification statements, CMAR Fee and General Conditions Worksheet and Questionnaire

Required Staffing Roles

Project executive, project manager, on-site day-to-day project superintendent, construction field superintendent

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Codington County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 29, 2024. Proposals should be submitted to: Codington County Courthouse, 14 1st Ave. SE, Watertown, SD 57201. For questions, contact Lee Gabel.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Codington County?

Civic IQ tracks all active and historical solicitations from Codington County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Codington County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Codington County in SD, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Lee Gabel. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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