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IFBCLOSED

INVITATION FOR BIDS MATERIAL CRUSHING PROCESSING

Lewis and Clark County, Lewis and Clark County, MT·County
Jan 12, 2026
Submission Deadline
Jade Wills
Lewis and Clark County Applegate Pit
Submit at: Lewis and Clark County Commissioner's Office, City-County Administrative Building, 316 North Park Avenue, Room 345, Helena, MT

Summary

Lewis and Clark County is soliciting competitive bids for the crushing of gravel to meet Public Works Manual Specifications for Crushed Aggregate Surfacing and processing existing stockpile of millings. The work will take place at the Lewis and Clark County Applegate Pit.

Evaluation Criteria

Purchase price; Warranty and/or maintenance agreement; Delivery date; and Analysis and comparison by the county with similar or related equipment.

Required Attachments

Bid Proposal Worksheets, detailed proposed specification packet

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Lewis and Clark County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 12, 2026. Proposals should be submitted to: Lewis and Clark County Commissioner's Office, City-County Administrative Building, 316 North Park Avenue, Room 345, Helena, MT. For questions, contact Jade Wills.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Lewis and Clark County?

Civic IQ tracks all active and historical solicitations from Lewis and Clark County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Lewis and Clark County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Lewis and Clark County in MT, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jade Wills. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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