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RFPCLOSED

Commissioning Authority For Dining Hall Multipurpose Building

Shepherd University, Shepherdstown, WV·Higher Ed
Feb 04, 2026
Posted Date
Feb 24, 2026
Submission Deadline
Debra Langford
(304) 876-5236
Shepherdstown, WV
Submit at: Shepherd University Procurement Services, L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443

Summary

Shepherd University is soliciting proposals for a Commissioning Authority (CxA) to perform Commissioning (Cx) services for the construction of the Dining Hall Multipurpose Building on its West Campus. The RFP outlines the scope of work, proposal submission requirements, evaluation criteria, and contractual terms.

Evaluation Criteria

Representative Projects (25 points), Key Personnel (25 points), Sample Documentation (20 points), Company Software (15 points), Company Certification (10 points), Personnel Response Time (5 points). Best value will be determined by weighing technical score and cost proposal equally.

Required Deliverables

Commissioning services for the Dining Hall Multipurpose Building, Including design review, Construction support, Post-construction support, Commissioning plan, Performance testing, Training, And handover.

Required Attachments

Attachment A: Proposal Response Certification, Attachment B: Background and History, Attachment C: Representative Projects, Attachment D: Key Personnel, Attachment E: Sample Commissioning Documentation, Attachment F: Commissioning Software, Attachment G: Company Documentation, Attachment H: 48-Hour Notice Confirmation, Attachment I: Service Costs, Attachment J: Purchasing Affidavit

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Shepherd University?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 24, 2026. Proposals should be submitted to: Shepherd University Procurement Services, L18A Ikenberry Hall, PO Box 5000, Shepherdstown, WV 25443. For questions, contact Debra Langford at (304) 876-5236.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Shepherd University?

Civic IQ tracks all active and historical solicitations from Shepherd University. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Shepherd University for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Shepherd University in WV, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Debra Langford at (304) 876-5236. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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