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Request for Proposal (RFP) for Planning/Administration Professional Service

City of Hooks, City of Hooks, TX·City
Jun 30, 2021
Posted Date
Jul 12, 2021
Submission Deadline
Reported: City of Hooks, Texas
Andria Whitehurst
Hooks, Texas
Submit at: P.O. Box 37, 603 East Avenue A, Hooks, Texas 75561 or a.whitehurst@cityofhooks.org

Summary

The City of Hooks, Texas is seeking proposals for planning and administration professional services to assist with grant activities and reporting for the 2021 Planning and Capacity Building Fund. The RFP outlines the scope of work, statement of qualifications, proposed cost of services, and evaluation criteria.

Evaluation Criteria

Experience, Work Performance, Capacity to Perform, Price

Required Deliverables

Planning and Capacity Building Fund application and grant activities, reports, mapping, base mapping, financial analysis, housing inventory/analysis/plan, population analysis, land use inventory/analysis/plan, central business district analysis/plan, street system study/analysis/plan, thoroughfare system inventory/analysis/plan, water system inventory/analysis/plan, wastewater system inventory/analysis/plan, storm drainage system inventory/analysis/plan, capital improvements program, subdivision ordinance development/review, zoning ordinance development/review, certifications, presentations, reports and publications.

Required Attachments

System for Award Management (SAM) verification, printout of search results, proposal of services, statement of qualifications, resumes of assigned planners/engineers, proposed cost of services, verification of company principals not being debarred.

Required Staffing Roles

planners, engineers

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Hooks?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 12, 2021. Proposals should be submitted to: P.O. Box 37, 603 East Avenue A, Hooks, Texas 75561 or a.whitehurst@cityofhooks.org. For questions, contact Andria Whitehurst.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Hooks?

Civic IQ tracks all active and historical solicitations from City of Hooks. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Hooks for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Hooks in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Andria Whitehurst. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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