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RFPCLOSED

Emergency Construction Services for Hooker Avenue Firehouse Floor 2 Reconstruction

city of Poughkeepsie, Poughkeepsie, NY·Local Housing Authority
Oct 21, 2025
Posted Date
Oct 31, 2025
Submission Deadline
Reported: CITY OF POUGHKEEPSIE
Susan Hom
1 year term
12 months duration
Hooker Avenue Firehouse, 224 Hooker Ave, Poughkeepsie, NY
Submit at: City of Poughkeepsie Office Manager, 62 Civic Center Plaza, Poughkeepsie, NY 12601

Summary

The City of Poughkeepsie is seeking proposals from qualified contractors for emergency construction repair services due to fire damage at the Hooker Avenue Firehouse. The project includes demolition, fire restoration, cleaning, and repair services, with a required response time of 5 days. The agreement will be for one year with an option to extend. Proposals are due October 31, 2025.

Evaluation Criteria

Situational understanding and ability to expedite the work (30 points), Demonstrated experience, capabilities, and qualifications (30 points), Proposed Project Team & Schedule (30 points), Completeness of the proposal including costs (10 points)

Required Deliverables

Emergency construction repair services for fire damage, including demolition, fire restoration/cleaning, furnishing materials, labor, equipment, and supplies for necessary repairs, electrical, plumbing, HVAC systems, insulation, drywall, taping, painting, and potential alternate scope proposals.

Required Attachments

Company's Proposal (8-1/2" x 11" format), Cost Proposal Form (Attachment A), Fee Proposal Form (Attachment A-1)

Required Staffing Roles

Foreperson/laborer, tradespersons/laborers

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from city of Poughkeepsie?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 31, 2025. Proposals should be submitted to: City of Poughkeepsie Office Manager, 62 Civic Center Plaza, Poughkeepsie, NY 12601. For questions, contact Susan Hom.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from city of Poughkeepsie?

Civic IQ tracks all active and historical solicitations from city of Poughkeepsie. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from city of Poughkeepsie for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including city of Poughkeepsie in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Susan Hom. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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