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DeKalb Housing Authority IFB DCH-C30989A-26 Asphalt Services 2026

Housing Authority Of The county Of DeKalb, Dekalb, IL·Local Housing Authority
Jan 23, 2026
Posted Date
Feb 25, 2026
Submission Deadline
Reported: Housing Authority of the County of DeKalb (HACD)
Randy J. Bourdages
[815-758-2692 x.122]
1 year term
Multiple HACD developments across DeKalb, Sycamore, Hinckley, Shabbona, etc.
Submit at: Housing Authority of the County of DeKalb Central office, 310 N. 6th Street, DeKalb, IL 60115

Summary

Invitation for Bid (IFB) for asphalt services including parking lot crack filling, seal coating, and striping at various Housing Authority of the County of DeKalb (HACD) sites. Proposals are due February 25, 2026.

Evaluation Criteria

Best Value basis (factors other than just cost)

Required Attachments

Attachment A: Form of Proposal, Attachment B: HUD-5369-C, Attachment B-1: HUD-5369-A, Attachment C: Profile of Firm Form, Attachment D: Section 3 Business Preference Certification Form, Attachment F: Non-Collusive Affidavit, Attachment G: Hold Harmless, Attachment G-1: HUD-5370-C, Attachment H: Non-Segregated Facilities Form, Attachment I: Equal Employment Opportunity Certification Form, Attachment J: Davis Bacon General Wage Determination.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Housing Authority Of The county Of DeKalb?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 25, 2026. Proposals should be submitted to: Housing Authority of the County of DeKalb Central office, 310 N. 6th Street, DeKalb, IL 60115. For questions, contact Randy J. Bourdages at [815-758-2692 x.122].

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority Of The county Of DeKalb?

Civic IQ tracks all active and historical solicitations from Housing Authority Of The county Of DeKalb. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority Of The county Of DeKalb for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Housing Authority Of The county Of DeKalb in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Randy J. Bourdages at [815-758-2692 x.122]. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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