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RFPCLOSED

Request for Proposal for Leadership Conference Venue Services

Parkland College, Champaign, IL·Higher Ed
Nov 21, 2025
Posted Date
Dec 02, 2025
Submission Deadline
Krystal Garrett
Submit at: Parkland College, Purchasing, Room A108, 2400 West Bradley Avenue, Champaign, IL, 61821 OR via email to kgarrett@parkland.edu

Summary

Parkland College is seeking proposals from qualified vendors to host its annual Leadership Conference from May 19-22, 2026. The venue must accommodate 30-40 attendees and provide conference rooms, breakout spaces, high-quality AV, reliable Wi-Fi, on-site lodging, catering, and beverage service. The event focuses on leadership development, collaborative learning, and networking.

Evaluation Criteria

Ability to meet conference, lodging, and catering requirements; Transparency, completeness, and overall value of costs; Accessibility and convenience of the venue location; Quality and condition of facilities, technology, and support services; Demonstrated experience hosting comparable events; Strength, clarity, organization, and completeness of the proposal.

Required Deliverables

Conference venue, lodging, catering, AV equipment, Wi-Fi, technical support.

Required Attachments

Vendor Information (company name, address, contact person, etc.), Qualifications Information (fee structure, venue details, services description, lodging info, availability confirmation, insurance, contract terms).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Parkland College?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 2, 2025. Proposals should be submitted to: Parkland College, Purchasing, Room A108, 2400 West Bradley Avenue, Champaign, IL, 61821 OR via email to kgarrett@parkland.edu. For questions, contact Krystal Garrett.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Parkland College?

Civic IQ tracks all active and historical solicitations from Parkland College. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Parkland College for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Parkland College in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Krystal Garrett. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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