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RFPCLOSED

Lease Agreement For The Professional Management, Operations, And Maintenance Of Municipal Golf Courses

Town of Stoneham, Town of Stoneham, MA·City
Dec 08, 2025
Posted Date
Jan 06, 2026
Submission Deadline
April Lanni
(781) 507-2421
5 year term
24 months duration
Submit at: Stoneham Town Hall, 2nd Floor, 35 Central Street, Stoneham, MA 02180

Summary

The Town of Stoneham is soliciting proposals for the professional management, operations, and maintenance of the Stoneham Unicorn and Stoneham Oaks Municipal Golf Courses under a full lease agreement. Services include day-to-day operations, maintenance, pro shop and concession management, marketing, and financial reporting.

Evaluation Criteria

Responsiveness, qualifications, capacity, experience, personnel, financial capability, credit and financial references, scope of services, accountability of revenues, marketing experience, marketing strategy, plan for pro shops/concessions, beautification plan, business plans, interview performance, price (lease payment)

Required Deliverables

Technical Proposal, Pricing Proposal, Cover Letter, RFP Overall Response, Price Worksheet, Unicorn and Oaks Green Fee Proposals, Acknowledgement of Stoneham Oaks Possible Close, Required Certifications Document, Disclosure of Beneficial Interest, Acknowledgement of Addendum/Addenda Form

Required Attachments

Submission Documents 1-8, Exhibits 1-5

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Town of Stoneham?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 6, 2026. Proposals should be submitted to: Stoneham Town Hall, 2nd Floor, 35 Central Street, Stoneham, MA 02180. For questions, contact April Lanni at (781) 507-2421.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Town of Stoneham?

Civic IQ tracks all active and historical solicitations from Town of Stoneham. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 5 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Stoneham for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Town of Stoneham in MA, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is April Lanni at (781) 507-2421. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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