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INVITATION FOR BID (IFB) PUBLIC BID SPECIFICATIONS FOR HVAC PROJECT AT ROCKFORD VILLAGE AND VICTORY ESTATES

Youngstown Metropolitan Housing Authority, Youngstown, OH·Local Housing Authority
Aug 22, 2022
Posted Date
Sep 13, 2022
Submission Deadline
Matthew Senvisky
(330) 744-2161 ext. 213
Rockford Village and Victory Estates
Submit at: Youngstown Metropolitan Housing Authority, 131 West Boardman Street, Youngstown, OH 44503

Summary

This document is an Invitation for Bid (IFB) for an HVAC Project at Rockford Village and Victory Estates. It details the bid opening date, submission instructions, and contact information for inquiries.

Required Attachments

Attachment A: SECTION 3 EMPLOYMENT PLAN, Attachment B: SMALL DISADVANTAGED SUBCONTRACTING PLAN, Exhibit 1: INSTRUCTION TO BIDDERS FOR CONTRACTS (Form HUD-5369), Exhibit 2: CERTIFICATIONS AND REPRESENTATIONS OF BIDDERS (Form HUD-5369-A), Exhibit 3: GENERAL CONDITIONS FOR NON-CONSTRUCTION CONTRACTS (Form HUD-5370 SECTION I), Exhibit 4: GENERAL CONDITIONS FOR NON-CONSTRUCTION CONTRACTS (Form HUD-5370 SECTION II), Exhibit 5: GENERAL CONDITIONS FOR CONSTRUCTION CONTRACTS (Form HUD-5370), Exhibit 6: HUD PREVAILING WAGE, DAVIS BACON, Exhibit 7: INSURANCE REQUIREMENTS AND BOND REQUIREMENTS, Exhibit 8: SECTION 3, Exhibit 9: SCOPE OF WORK/SPECIFICATIONS

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this IFB from Youngstown Metropolitan Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 13, 2022. Proposals should be submitted to: Youngstown Metropolitan Housing Authority, 131 West Boardman Street, Youngstown, OH 44503. For questions, contact Matthew Senvisky at (330) 744-2161 ext. 213.

Where can I find more RFPs from Youngstown Metropolitan Housing Authority?

Civic IQ tracks all active and historical solicitations from Youngstown Metropolitan Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this IFB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Youngstown Metropolitan Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this IFB?

Most government agencies, including Youngstown Metropolitan Housing Authority in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the IFB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Matthew Senvisky at (330) 744-2161 ext. 213. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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