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BidCLOSED

Refurbished Yamaha C-3 Series Grand Piano (1985–2015)

Niagara-Wheatfield Central School District, Sanborn, NY·School
Feb 06, 2026
Submission Deadline
Reported: Niagara Wheatfield Central School District
Submit at: Niagara Wheatfield Central School District, 5700 West St., PO Box 309, Sanborn, NY 14132

Summary

Niagara Wheatfield Central School District is soliciting bids for a refurbished Yamaha C-3 Series Grand Piano, model years 1985-2015. The bid includes the piano, cover, dolly, and delivery.

Required Deliverables

Serial number and factory build-year verification, Itemized work report listing all repairs, Replacements, And adjustments, Photographic documentation (case, Soundboard, Plate, Action), Proof of refurbisher qualifications (licenses/certifications and lead technician CV), On-site initial tuning and final regulation, Delivery coordinated with relocation of two (2) campus pianos

Required Attachments

Non-collusion affidavit (signed), Proof of authority to do business in NYS, Proof of refurbisher qualifications, Insurance certificates (General Liability, Auto, Workers' Comp, in-transit), Serial number and build-year verification, Photographic documentation, Warranty terms and service agreement

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Niagara-Wheatfield Central School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 6, 2026. Proposals should be submitted to: Niagara Wheatfield Central School District, 5700 West St., PO Box 309, Sanborn, NY 14132.

Where can I find more RFPs from Niagara-Wheatfield Central School District?

Civic IQ tracks all active and historical solicitations from Niagara-Wheatfield Central School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Niagara-Wheatfield Central School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Niagara-Wheatfield Central School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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