Civic IQ
RFQCLOSED

Comprehensive Recruitment Services

University Of North Texas System, Dallas, TX·Higher Ed
Dec 19, 2025
Posted Date
Mar 27, 2026
Submission Deadline
Reported: University of North Texas System
Katawna Lincoln
3 year term
24 months duration
Texas
Submit at: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS

Summary

University of North Texas System (UNTS) and Illinois Public Higher Education Cooperative (IPHEC) are seeking proposals from qualified and experienced recruitment firms to provide comprehensive staffing solutions for higher education institutions across multiple functional areas.

Evaluation Criteria

Experience and qualifications of the Proposer, Demonstrated ability to meet project timelines, Range and relevance of previous experience, Support of UNT HUB program initiatives, Academic Initiatives, Sufficiency of financial resources to perform or provide the goods or services, Availability of employee training.

Required Deliverables

Organizational profile and relevant experience, Descriptions of past higher education placements, Team member bios and recruiting methodology, Detailed explanation of recruitment process, Overview of candidate screening process, Description of additional vetting practices, Timeline for initial candidate submission, Fee structure and cost breakdown, Academic initiatives and other incentives, Timeline, Quality measures, Compensation and fees.

Required Attachments

HSP (if required per Paragraph 2.3), Affirmation and Conflict of Interest Disclosure

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from University Of North Texas System?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 27, 2026. Proposals should be submitted to: https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UNTS. For questions, contact Katawna Lincoln.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from University Of North Texas System?

Civic IQ tracks all active and historical solicitations from University Of North Texas System. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from University Of North Texas System for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including University Of North Texas System in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Katawna Lincoln. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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