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RFSOQCLOSED

GROUNDWATER MANAGEMENT AREA #1 – (GMA 1) REQUEST FOR QUALIFICATIONS:

PANHANDLE GCD, White Deer, TX·Utility District
Oct 19, 2023
Submission Deadline
Reported: Panhandle Regional Planning Commission (PRPC)
Jarian Fred
(806) 372-3381
GMA 1 (eighteen counties in the northern section of the Texas Panhandle)
Submit at: Panhandle Regional Planning Commission, PO Box 9257, Amarillo, TX 79105 (Physical Address: 415 West Eighth Avenue, Amarillo, Texas 79101)

Summary

The GMA 1, through the PRPC, is seeking to contract with a competent firm(s) or individual(s) with the necessary credentials and qualifications to provide technical services including research, analysis, and documentation and groundwater availability modeling. The scope of services includes documenting aquifer uses and conditions, water supply needs, hydrological conditions, environmental impacts of proposed DFCs, socioeconomic impacts, impacts on private property rights, feasibility of DFCs, and other relevant information.

Required Deliverables

Statement of Qualifications, list of past/current clients, resumes of staff, list of proposed sub-consultants/team members, documentation of aquifer uses and conditions, water supply needs and strategies, hydrological conditions, environmental impacts of DFCs, impacts on subsidence, socioeconomic impacts, impacts on private property rights, feasibility of DFCs, other relevant information, relevant comments and proposed revisions, DFC explanatory report, Texas Water Development Board information, updated pumping files, groundwater availability model runs and reports.

Required Attachments

Resumes

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFSOQ from PANHANDLE GCD?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 19, 2023. Proposals should be submitted to: Panhandle Regional Planning Commission, PO Box 9257, Amarillo, TX 79105 (Physical Address: 415 West Eighth Avenue, Amarillo, Texas 79101). For questions, contact Jarian Fred at (806) 372-3381.

Where can I find more RFPs from PANHANDLE GCD?

Civic IQ tracks all active and historical solicitations from PANHANDLE GCD. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFSOQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from PANHANDLE GCD for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFSOQ?

Most government agencies, including PANHANDLE GCD in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFSOQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jarian Fred at (806) 372-3381. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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