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Competitive Sealed Proposal Csp #26-002 For The Purchase Of Custodial Supplies

Hereford Isd, Hereford, TX·School
Jun 05, 2025
Posted Date
Jul 09, 2025
Submission Deadline
Reported: Hereford Independent School District
Melissa Wilhelm
(806) 363-7699
Hereford, Texas
Submit at: Hereford Independent School District Business Office, 601 N. 25 Mile Avenue, Hereford, Texas 79045

Summary

Hereford ISD is seeking competitive sealed proposals for the warehouse stock up of various custodial supplies for the 2025/2026 school year. Proposals are due by July 9, 2025, at 3:00 PM.

Evaluation Criteria

Price, reputation of the vendor and of the vendor's goods and services, quality of the vendor's goods or services, extent to which the goods or services meet the District's needs, vendor's past relationship with the District, impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses, total long-term cost to the district to acquire the vendor's goods or services, available maintenance, repair and warranty services, vendor response time or compatibility of goods/products purchased with those already in use in the District

Required Deliverables

Custodial Supplies

Required Attachments

Competitive Sealed Proposal Submittal Form, Deviation Form, Felony Conviction Notification, Conflict of Interest Questionnaire, No Israel Boycott Certification and Companies involved with Iran, Sudan or Other Countries supporting terrorism, Bid Submission Form, New Custodial Bid List 2025/2026 Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Hereford Isd?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is July 9, 2025. Proposals should be submitted to: Hereford Independent School District Business Office, 601 N. 25 Mile Avenue, Hereford, Texas 79045. For questions, contact Melissa Wilhelm at (806) 363-7699.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hereford Isd?

Civic IQ tracks all active and historical solicitations from Hereford Isd. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hereford Isd for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Hereford Isd in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Melissa Wilhelm at (806) 363-7699. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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