Civic IQ
RFQCLOSED

Secure Email Gateway

West Clermont Local Schools, Cincinnati, OH·School
Feb 12, 2026
Posted Date
Feb 27, 2026
Submission Deadline
Reported: West Clermont Local School District
Larry Parece
1 year term
Submit at: EMAILED to the RFQ Coordinator at the email address specified in Section 7.

Summary

West Clermont Local School District is seeking quotes from qualified vendors to provide a robust Secure Email Gateway (SEG) that integrates with their Google Workspace for Education Plus environment. The solution should monitor and protect staff and student mailboxes, offering inbound/outbound filtering, intradomain protection, and direct integration with Google Workspace.

Evaluation Criteria

Technical merit, ease of integration with Google OUs, K-12 specific threat intelligence (e.g., student safety monitoring), and total cost of ownership

Required Attachments

RFQ-SEG2026-Pricing_Templates.xlsx

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from West Clermont Local Schools?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 27, 2026. Proposals should be submitted to: EMAILED to the RFQ Coordinator at the email address specified in Section 7.. For questions, contact Larry Parece.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from West Clermont Local Schools?

Civic IQ tracks all active and historical solicitations from West Clermont Local Schools. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from West Clermont Local Schools for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including West Clermont Local Schools in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Larry Parece. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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