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RFQCLOSED

Architectural/Engineer of Record Services for Long-Term Facility Planning

United CUSD 304, Monmouth, IL·School
Dec 17, 2025
Posted Date
Jan 16, 2026
Submission Deadline
Reported: United Community Unit School District No. 304
Tom Hawkins
309-734-9413
Submit at: Electronically to Superintendent

Summary

Request for Qualifications from architectural firms to become the architect/engineer of record for the School District, focusing on developing a long-term facility plan. Submissions are due January 16, 2026.

Evaluation Criteria

School experience, interpersonal skills, pricing structure, and portfolio demonstrating experience with long-term facility plans.

Required Deliverables

Long-term facility plan, architectural/engineering of record services.

Required Attachments

Examples of previous K-12 projects, at least 3 references from K-12 districts in Illinois, description of typical approach to master plan design, samples of master plans developed for other districts, sample schedule/timeline for master plan development, and other information demonstrating a good fit.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from United CUSD 304?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026. Proposals should be submitted to: Electronically to Superintendent. For questions, contact Tom Hawkins at 309-734-9413.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from United CUSD 304?

Civic IQ tracks all active and historical solicitations from United CUSD 304. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from United CUSD 304 for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including United CUSD 304 in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Tom Hawkins at 309-734-9413. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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