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Request For Proposal (crossing Guard Services)

City of Elmhurst city, City of Elmhurst city, IL·City
Jun 01, 2024
Posted Date
Jun 26, 2024
Submission Deadline
Reported: City of Elmhurst Police Department
Brett Kaczorowski
(630) 530-3050
3 year term
Elmhurst, Illinois
Submit at: City of Elmhurst Police Department, 125 E First St., Elmhurst, IL 60126

Summary

The City of Elmhurst is seeking a contractor to provide personnel for school crossing guard services at 20 designated locations for the 2024-2025 school year and beyond. Services include directing traffic, assisting pedestrians, and reporting violations. The contract is for a three-year term with two one-year renewal options.

Required Deliverables

Crossing Guard Personnel, Records, Training and Qualifications, Supervision, Relief Guards, Equipment, Background Checks, Consideration for Current Employees

Required Attachments

Crossing Guard Time/Location Chart, Campaign Disclosure Certificate, Suspension or Debarment Certificate

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Elmhurst city?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 26, 2024. Proposals should be submitted to: City of Elmhurst Police Department, 125 E First St., Elmhurst, IL 60126. For questions, contact Brett Kaczorowski at (630) 530-3050.

Where can I find more RFPs from City of Elmhurst city?

Civic IQ tracks all active and historical solicitations from City of Elmhurst city. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Elmhurst city for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Elmhurst city in IL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Brett Kaczorowski at (630) 530-3050. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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