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RFPCLOSED

Oakwood Cemetery Mowing And Trimming Services

Housing Authority of the city of Huntsville, Huntsville, TX·Local Housing Authority
Sep 08, 2025
Posted Date
Sep 30, 2025
Submission Deadline
Reported: City of Huntsville
Lucy Gonzalez
(936) 291-5495
1 year term
Huntsville, Texas
Submit at: City of Huntsville Service Center, 448 State Highway 75 North, Huntsville, Texas 77320

Summary

Solicits proposals for mowing and trimming services for Oakwood Cemetery. Services include mowing, trimming, and debris removal. The contract duration is one year from the date of award, with an expiration date of December 31, 2026.

Evaluation Criteria

Organizational Qualifications, Organizational Experience, Value and Cost

Required Deliverables

Mowing and trimming services, Before and after photos, Insurance documents, Licenses

Required Attachments

Conflict of Interest Questionnaire, Certificate of Interested Parties Form 1295, Israel Verification Form, Iran Sudan and Foreign Terrorist Organizations Verification Form, Firearm Verification Form, Prohibition of Contracts Discriminating Against Energy & Energy Company Boycott Verification Form, Critical Infrastructure Verification Form, Texas Public Information Act Verification Form, References, Non-Collusion Affidavit, Bid Bond, Insurance

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Housing Authority of the city of Huntsville?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 30, 2025. Proposals should be submitted to: City of Huntsville Service Center, 448 State Highway 75 North, Huntsville, Texas 77320. For questions, contact Lucy Gonzalez at (936) 291-5495.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority of the city of Huntsville?

Civic IQ tracks all active and historical solicitations from Housing Authority of the city of Huntsville. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of the city of Huntsville for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing Authority of the city of Huntsville in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Lucy Gonzalez at (936) 291-5495. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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