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ITBCLOSED

Hot Mix Asphalt Pavement Materials 2025 Contract and Specifications

Rock County, Rock County, WI·County
Feb 21, 2025
Submission Deadline
Reported: ROCK COUNTY DEPARTMENT OF PUBLIC WORKS
Nick Elmer
Rock County, Wisconsin
Submit at: Duane M. Jorgenson, Jr., P.E., Director of Public Works, Rock County Department of Public Works, 3715 Newville Road, Janesville WI. 53545

Summary

This document is an Invitation to Bid for Hot Mix Asphalt Pavement Materials for Rock County Department of Public Works for the 2025 contract year. It includes specifications, bid forms, and contract details.

Evaluation Criteria

Lowest, most qualified, responsible, and responsive bidder; scope of work; timeliness of delivery; competency; ability to render satisfactory service; past performance.

Required Attachments

Bid Security, statement indicating source of bituminous material and/or virgin aggregate, certified mix designs, test data, insurance certificates, bid bond, power of attorney.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Rock County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is February 21, 2025. Proposals should be submitted to: Duane M. Jorgenson, Jr., P.E., Director of Public Works, Rock County Department of Public Works, 3715 Newville Road, Janesville WI. 53545. For questions, contact Nick Elmer.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Rock County?

Civic IQ tracks all active and historical solicitations from Rock County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Rock County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Rock County in WI, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Nick Elmer. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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