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RFPCLOSED

Request for Bids

Hill County, Hill County, TX·County
Mar 20, 2023
Submission Deadline
Sahib Rao
254-582-4060
12 months duration
Hill County, Texas
Submit at: Hill County Judge's Office, P.O. Box 457, 80 N. Waco St., Hillsboro, Texas 76645

Summary

Hill County is seeking bids for hauling services on an as-needed basis for its precincts. The contract period is from April 1, 2023, through March 31, 2024. Bidders must provide their own equipment and insurance, and pricing will be based on cost per ton per mile.

Evaluation Criteria

Lowest and best bid

Required Deliverables

Bid Sheet, Certification of Eligibility, Compliance with HB 1295, Vendor References, Statement of No Bid, Conflict of Interest Disclosure, Residence Certification, IRS W-9, HB89 Compliance Statement

Required Attachments

Form 1295, IRS W-9

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Hill County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 20, 2023. Proposals should be submitted to: Hill County Judge's Office, P.O. Box 457, 80 N. Waco St., Hillsboro, Texas 76645. For questions, contact Sahib Rao at 254-582-4060.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Hill County?

Civic IQ tracks all active and historical solicitations from Hill County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 12 months. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Hill County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Hill County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Sahib Rao at 254-582-4060. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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