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RFP 05-2024 Request for Proposal Foothills Community HVAC Replacement

Boulder Housing Partners, Boulder, CO·Local Housing Authority
Oct 15, 2024
Submission Deadline
North Boulder
Submit at: procurement@boulderhousing.org

Summary

Boulder Housing Partners is seeking bid proposals from companies to provide HVAC replacement services for multi-family housing sites. This is the first phase of a project to replace outdated HVAC equipment for 20 rental units.

Evaluation Criteria

Pricing, Ability and Experience in performing the required service, References, Complete Proposal and Ability to sign BHP contract

Required Attachments

Cover letter, Owner's name, company name, address, phone, fax, and email, Detailed description of how the legal firm works on each item listed in the Services section, Documentation of the firm indicating its experience in real estate practices, Insurance Company Name, address, phone, fax, and email, Proof of General Liability, Workers Compensation, Automobile Insurance, and Pollution Insurance, List and description of projects or work in which the firm has participated in the past three years, Organizational chart or description of principals and individuals responsible for work, Two references, Certification as a Minority-Owned Business Enterprise (MBE), Woman-Owned Business Enterprise, or a Section 3 Business Enterprise, PERA retiree status, Resumes for each attorney, Pricing proposal, quote, and hourly rates.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Boulder Housing Partners?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 15, 2024. Proposals should be submitted to: procurement@boulderhousing.org.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Boulder Housing Partners?

Civic IQ tracks all active and historical solicitations from Boulder Housing Partners. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Boulder Housing Partners for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Boulder Housing Partners in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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