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RFPCLOSED

REQUEST FOR PROPOSAL CERTIFIED PUBLIC ACCOUNTING FIRM

Housing Authority of the city of Wilmington, Wilmington, NC·Local Housing Authority
Oct 14, 2024
Submission Deadline
Reported: HOUSING AUTHORITY OF THE WILMINGTON NORTH CAROLINA
Kinteh Darboe
(910) 341-7700 ext. 225
3 year term
Wilmington, NC
Submit at: 1524 South 16th Street, Wilmington, NC 28401

Summary

The Housing Authority of the City of Wilmington North Carolina (WHA) is seeking proposals from qualified independent public accounting firms to conduct annual financial and compliance audits for its various programs. The contract period is for the fiscal year ending March 31, 2024, with options to extend.

Evaluation Criteria

Hourly rates and maximum compensation (30%), Team/Firm qualifications, training, prior audits, resources, expenses (35%), Ability to meet audit goals and objectives (30%), Customer service/Availability to work (5%)

Required Deliverables

Annual financial and compliance audits, basic financial statements, supplemental information schedules, reports on compliance and internal control, reserve account reconciliation, IRS 990s for HEO and Glover Plaza, Management Discussion and Analysis (MD&A) assistance, FDS assistance, SEMAP/PHAS report testing, Management Letter, audit work papers.

Required Attachments

Attachment A (Certification Regarding Debarment and Suspension), Attachment B (Certifications and Representations of Offerors, Non-Construction Contract), Attachment C (Equal Employment Opportunity Certification), Attachment D (Section 3 Certification)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Housing Authority of the city of Wilmington?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 14, 2024. Proposals should be submitted to: 1524 South 16th Street, Wilmington, NC 28401. For questions, contact Kinteh Darboe at (910) 341-7700 ext. 225.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Housing Authority of the city of Wilmington?

Civic IQ tracks all active and historical solicitations from Housing Authority of the city of Wilmington. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Housing Authority of the city of Wilmington for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Housing Authority of the city of Wilmington in NC, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kinteh Darboe at (910) 341-7700 ext. 225. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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