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A REQUEST FOR PROPOSALS FOR FAIRFIELD COUNTY FINANCIAL TRANSACTION DEVICES AND SERVICES

Fairfield County, Fairfield County, OH·County
Sep 20, 2024
Submission Deadline
Reported: The Fairfield County Treasurer
Michael Kaper
Fairfield County, OH
Submit at: Fairfield County Treasurer's Office, 210 East Main Street, Room 104, Lancaster, OH 43130

Summary

The Fairfield County Treasurer is seeking proposals for financial transaction devices and services. The solicitation outlines the timeline, specifications, considerations for selection, and instructions for submission.

Evaluation Criteria

Familiarity, knowledge and experience with providing financial transaction devices and services; Specificity of the submitted proposal regarding the proposing entity's ability and plan to provide financial transaction devices and services, type, brand, model, etc.; Extent that the proposal follows the specification requirements, instructions for submission, and Ohio law; References, preferably from Ohio; Amount of surcharge or convenience fee; Ability to receive payments online, over the telephone, or in person; Statement on Standards for Attestation Engagements (SSAE) 16 compliance

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Fairfield County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is September 20, 2024. Proposals should be submitted to: Fairfield County Treasurer's Office, 210 East Main Street, Room 104, Lancaster, OH 43130. For questions, contact Michael Kaper.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Fairfield County?

Civic IQ tracks all active and historical solicitations from Fairfield County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Fairfield County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Fairfield County in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Michael Kaper. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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