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Natural Gas Supply Contracts

East Rochester Union Free School District, East Rochester, NY·School
Sep 19, 2023
Posted Date
Oct 27, 2023
Submission Deadline
Staci SanSoucie
(585) 248-6302
1 year term
East Rochester, NY
Submit at: East Rochester, NY

Summary

East Rochester Union Free School District, Rush Henrietta Central School District, and Penfield Central School District are seeking sealed bids for natural gas supply contracts for the School Year 2024-2025. The bids should cover SC-3, SC-7, and SC-5 requirements for a one-year period, with an option for a two-year term. Bids must be submitted by 11 am on Friday, October 27, 2023.

Evaluation Criteria

Basis Price, Terms of over/under contract volume management (swing allowance), Customer Service capability and history with the ESCO, Completeness of bid and compliance with Instructions to Bidders, Firm's financial standing and industry experience

Required Deliverables

Sealed bid for individual Natural Gas Supply Contracts, Standard contract for Natural Gas Purchases

Required Attachments

Bid Form

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from East Rochester Union Free School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 27, 2023. Proposals should be submitted to: East Rochester, NY. For questions, contact Staci SanSoucie at (585) 248-6302.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from East Rochester Union Free School District?

Civic IQ tracks all active and historical solicitations from East Rochester Union Free School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from East Rochester Union Free School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including East Rochester Union Free School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Staci SanSoucie at (585) 248-6302. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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