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RFPCLOSED

Request For Proposal For Enterprise Resource Planning System Selection

Left Hand Water District, Longmont, CO·Utility District
Jul 08, 2025
Posted Date
Aug 19, 2025
Submission Deadline
Vicki Santos
3 year term
Colorado
Submit at: vsantos@lefthandwater.gov

Summary

Left Hand Water District is seeking proposals for an Enterprise Resource Planning (ERP) system. The current system, Microsoft Dynamics Great Plains (GP), is nearing end-of-life. The new system should be an integrated cloud-based solution covering core ERP functions such as Accounts Payable, Accounts Receivable, Bank Reconciliation, Budget Management, Fixed Assets, and General Ledger. Optional modules for Human Resources Management and Utility Billing are also considered. The project aims to implement a modernized ERP with improved functionality, reporting, and automation, adopting industry best practices, establishing formal documentation, minimizing manual processes, and enabling seamless integration with other systems.

Evaluation Criteria

Minimum criteria: Minimum client software installations, RFP response timeliness, Response authorization, Response completeness. Round 2 evaluation: Ability to meet functional requirements and proposed ongoing support services (30%), Implementation approach (30%), General bidder capabilities and staff experience (25%), Cost (15%). Round 3 evaluation: Ability to meet functional requirements and technical requirements (35%), Implementation approach and ongoing support services (35%), Cost considerations (20%), General bidder capabilities (10%).

Required Deliverables

Proposal response (Word or PDF), Attachment A – LHWD ERP System Selection – Bidder Forms.docx, Attachment B – LHWD ERP System Selection – Pricing Forms.xlsx, Attachment C – LHWD ERP System Selection – Requirements.xlsx

Required Attachments

Attachment A – LHWD ERP System Selection - Bidder Forms.docx, Attachment B – LHWD ERP System Selection – Pricing Forms.xlsx, Attachment C – LHWD ERP System Selection – Requirements.xlsx

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Left Hand Water District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 19, 2025. Proposals should be submitted to: vsantos@lefthandwater.gov. For questions, contact Vicki Santos.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Left Hand Water District?

Civic IQ tracks all active and historical solicitations from Left Hand Water District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 3 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Left Hand Water District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Left Hand Water District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Vicki Santos. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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