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Bid Documents for the BURNET COUNTY VENDING MACHINE SERVICES

Burnet County, Burnet County, TX·County
Dec 30, 2025
Submission Deadline
Kelley Glaeser
Burnet County, Texas
Submit at: Burnet County Purchasing Office, 133 E. Jackson, Burnet, Texas 78611

Summary

Burnet County is seeking sealed written bids for vending machine services throughout county buildings. The scope includes installation, maintenance, and servicing of vending machines. The bid includes detailed specifications, delivery requirements, inspection procedures, warranty information, and evaluation criteria.

Evaluation Criteria

Cost of product, product availability, variety of products, delivery, local service, experience and financial status of the vendor, Burnet County's special needs and requirements, highest rate of commission to be paid to the County, response of references, variety of food and drinks available, pricing of food and drinks.

Required Attachments

Bid bond, Performance bond, Payment bond, Insurance certificates, Signed Bidder Affirmation, Conflict of Interest Questionnaire, Non-Collusion/Anti-Trust Affidavit, Tax Record and Family Code Requirements, Felony Conviction Notification, GC 2252.152 Certification Form, GC 2274 Certification Form, Certification Regarding Debarment, Suspension, and Other Responsibility Matters, Vendor Reference Information Sheet, Certificate of Insurance, Bidder's Statement of No Bid (if applicable).

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Burnet County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is December 30, 2025. Proposals should be submitted to: Burnet County Purchasing Office, 133 E. Jackson, Burnet, Texas 78611. For questions, contact Kelley Glaeser.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Burnet County?

Civic IQ tracks all active and historical solicitations from Burnet County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Burnet County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Burnet County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kelley Glaeser. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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