Civic IQ
RFPCLOSED

Universal Pre-Kindergarten Program

Beacon City School District, Beacon, NY·School
Jan 01, 2024
Posted Date
Jan 16, 2026
Submission Deadline
Ann Marie Quartironi
(845) 838-6900
1 year term
48 months duration
Beacon, New York
Submit at: Beacon City School District, Attn: Ann Marie Quartironi Deputy Superintendent, 10 Education Dr., Beacon, NY 12508

Summary

Beacon City School District is seeking proposals from qualified agencies to administer its Universal Pre-Kindergarten Program for the 2026-2027 school year, with options for renewal. The program aims to provide full-day placements for four-year-old students.

Evaluation Criteria

Quality of proposed comprehensive UPK Program, General experience in the field, Experience and qualifications of the professional staff assigned to the program, Submission of cost-effective budget

Required Deliverables

Administer Universal Pre-Kindergarten Program, Provide instructional day, Screen students, Align curriculum, Provide meals/snacks, Offer support services, Adhere to calendar and hours, Enhance skills, Meet ELL needs, Provide nursing services, Implement security protocols, Comply with SAVE law, Maintain attendance records, Register students, Adhere to funding regulations, Collaborate with district, Provide off-site program, Hire qualified teachers and assistants, Maintain small class sizes, Adhere to health and safety codes, Provide professional development, Engage families, Ensure physical well-being, Establish partnerships, Manage program budget and fiscal requirements.

Required Attachments

Agency Information Form, Non-Collusive Certification, Background / Criminal Check Certification, Proposer Warranties, Iran Divestment Act Certification, Hold Harmless Agreement, W-9 form, Certificate of Occupancy, Asbestos Environmental Building Management Plan, Fire inspection reports, Architectural quality floor plans, Fire alarm reports, Copy of purchase deed (if owned), Memorandum of Agreement/Lease CBO (if leased), Proof of building ADA accessibility, Completed Non-Collusive Certification, Completed Background / Criminal Check Certification, Completed Proposer Warranties, Completed and notarized Iran Divestment Act Certification, Completed and notarized Hold Harmless Agreement, Completed W-9 form

Required Staffing Roles

Teacher Salary, Teaching Assistant Salary

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Beacon City School District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 16, 2026. Proposals should be submitted to: Beacon City School District, Attn: Ann Marie Quartironi Deputy Superintendent, 10 Education Dr., Beacon, NY 12508. For questions, contact Ann Marie Quartironi at (845) 838-6900.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Beacon City School District?

Civic IQ tracks all active and historical solicitations from Beacon City School District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 1 year. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Beacon City School District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Beacon City School District in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ann Marie Quartironi at (845) 838-6900. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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