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RFPCLOSED

Graphic Design Services

Butler Metropolitian Housing Authority, Hamilton, OH·Local Housing Authority
Mar 09, 2026
Posted Date
Mar 30, 2026
Submission Deadline
Reported: Butler Metro Housing Authority
Kelvin Noble
Butler County
Submit at: 4110 Hamilton Middletown Rd. Hamilton, OH 45011-6218

Summary

Butler Metro Housing Authority (BMHA) is seeking sealed proposals from qualified graphic designers or firms for on-call project-based design support. Services include development of branded materials, community engagement visuals, internal communications, special events, and website platform design. The selected respondent will collaborate with BMHA's Public Affairs and Community Relations team.

Evaluation Criteria

Background and Experience, Strategic Approach, Proposed Fees

Required Deliverables

Social Media graphics and digital marketing visuals, Flyers, Brochures, Fact Sheets, And Branded Templates, Internal Communications and HR Collateral, Event Branding, Signage, Name Badges, And Visual Identity Assets, Editable Design Templates and Responsive design updates, Web- and Print-Optimized versions of all designs

Required Attachments

Letter of Interest, Past Performance on Similar Projects, Strategic Approach, Proposed – Cost/Fees, HUD Forms, BMHA Forms, Documents Checklist, Signed Acknowledgment of Receipt of Addendum/Addenda, HUD Form – 5369-C, Business References, Non-Collusive Affidavit, Sample Insurance Certificate, W-9

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Butler Metropolitian Housing Authority?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is March 30, 2026. Proposals should be submitted to: 4110 Hamilton Middletown Rd. Hamilton, OH 45011-6218. For questions, contact Kelvin Noble.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Butler Metropolitian Housing Authority?

Civic IQ tracks all active and historical solicitations from Butler Metropolitian Housing Authority. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Butler Metropolitian Housing Authority for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Butler Metropolitian Housing Authority in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kelvin Noble. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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