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RFQCLOSED

MWBE Noncompetitive Small Purchase Method/ Innovative Procurement Method

Department of Records and Information Services (DORIS), New York, NY·Mayoral Agency
Reported: NYC Municipal Archives
New York City

Summary

The NYC Municipal Archives is requesting quotes for the digitization of 1,750 archival ¼”u-matic tapes. The scope of work includes assessment, digitization, file-naming, and delivery of both archival quality and access copies. Certified MWBE vendors are invited to express interest.

Required Deliverables

Archival quality copies as JPEG2000 MXF files, lower resolution access copies as h.264 MP4 files, updated .csv file with filenames and notes, original assets, external drives containing digitized assets.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFQ from Department of Records and Information Services (DORIS)?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines.

Where can I find more RFPs from Department of Records and Information Services (DORIS)?

Civic IQ tracks all active and historical solicitations from Department of Records and Information Services (DORIS). Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFQ?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Department of Records and Information Services (DORIS) for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFQ?

Most government agencies, including Department of Records and Information Services (DORIS) in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFQ submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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