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RFPCLOSED

Benefit Insurance Agent Of Record

City of New Smyrna Beach, City of New Smyrna Beach, FL·City
Oct 22, 2024
Submission Deadline
Janet Vivian
(386) 410-2600 ext 2654
New Smyrna Beach, Florida
Submit at: 210 Sams Avenue, New Smyrna Beach, FL, 32168

Summary

The City of New Smyrna Beach is seeking proposals from qualified Insurance Brokers/Agents to provide innovative benefit plan design and effective health care choices for approximately 315 full-time City employees. Services include Group Health, Dental, Vision, Long/Short-Term Disability, Life Insurance, Accidental Death & Dismemberment, COBRA, FSA, and HSA.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of New Smyrna Beach?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is October 22, 2024. Proposals should be submitted to: 210 Sams Avenue, New Smyrna Beach, FL, 32168. For questions, contact Janet Vivian at (386) 410-2600 ext 2654.

Where can I find more RFPs from City of New Smyrna Beach?

Civic IQ tracks all active and historical solicitations from City of New Smyrna Beach. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of New Smyrna Beach for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of New Smyrna Beach in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Janet Vivian at (386) 410-2600 ext 2654. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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