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INVITATION TO BID ON ROAD MATERIALS FOR PALO PINTO COUNTY

Palo Pinto County, Palo Pinto County, TX·County
Jan 05, 2026
Submission Deadline
Jeff Fryer
(940) 682-6952
Palo Pinto County, Texas
Submit at: Palo Pinto County Judge's Office, 1st floor of the Palo Pinto County Courthouse at 520 Oak St in Palo Pinto, Texas, or P.O. Box 190 Palo Pinto, TX. 76484

Summary

Palo Pinto County, Texas is accepting sealed bids for Road Materials for a period beginning January 28, 2026 and ending December 14, 2026. Bids are due by noon on January 5, 2026. The contract will be awarded to the bidder with the best bid based on price, including freight and delivery charges.

Evaluation Criteria

unit price, total bid price, delivery date, results of any testing or demonstrations, or special needs of Palo Pinto County, prior experience with this or similar products or services, the vendor's past performance, an evaluation of the surplus values.

Required Attachments

Exhibit A

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this ITB from Palo Pinto County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2026. Proposals should be submitted to: Palo Pinto County Judge's Office, 1st floor of the Palo Pinto County Courthouse at 520 Oak St in Palo Pinto, Texas, or P.O. Box 190 Palo Pinto, TX. 76484. For questions, contact Jeff Fryer at (940) 682-6952.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Palo Pinto County?

Civic IQ tracks all active and historical solicitations from Palo Pinto County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this ITB?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Palo Pinto County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this ITB?

Most government agencies, including Palo Pinto County in TX, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the ITB submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Jeff Fryer at (940) 682-6952. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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