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REQUEST FOR PROPOSALS And INSTRUCTIONS RFP 2022-02

City of Bellbrook, City of Bellbrook, OH·City
Jul 25, 2022
Posted Date
Aug 12, 2022
Submission Deadline
Ryan Pasley
(937) 848-8415
Bellbrook, Ohio
Submit at: City of Bellbrook 15 E. Franklin Street Bellbrook, Ohio 45305

Summary

The City of Bellbrook is seeking bids from qualified firms for the construction and installation of drainage improvements to the storm water system for the Lower Hillside Drive Drainage Improvements project. This document outlines the instructions and requirements for submitting proposals.

Evaluation Criteria

Total cost of the project, lowest and/or best bidder, bidder's work history, experience, conduct and performance on previous contracts, management skills, ability to execute the contract properly, customer satisfaction, work on comparable projects, ability to timely complete the work

Required Deliverables

Written proposal, cover letter, certificate of insurance, reference list, timeline, proposed equipment specifications, supporting documentation for qualifications

Required Attachments

Construction Documents (Attachment A)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from City of Bellbrook?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is August 12, 2022. Proposals should be submitted to: City of Bellbrook 15 E. Franklin Street Bellbrook, Ohio 45305. For questions, contact Ryan Pasley at (937) 848-8415.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from City of Bellbrook?

Civic IQ tracks all active and historical solicitations from City of Bellbrook. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from City of Bellbrook for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including City of Bellbrook in OH, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Ryan Pasley at (937) 848-8415. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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