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Sealed Proposal For Road Oil

Town of Sanford, Sanford, NY·City
Apr 11, 2024
Posted Date
Jun 06, 2024
Submission Deadline
Sanford, NY
Submit at: Town Hall, 91 Second Street, Deposit, NY 13754

Summary

The Town of Sanford is requesting bids for HFMS-2 oil for chip sealing roads. Bids must include price per gallon delivered and applied, and be submitted with a signed non-collusive bidding certificate. Proposals will be opened on June 10, 2024.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this Bid from Town of Sanford?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 6, 2024. Proposals should be submitted to: Town Hall, 91 Second Street, Deposit, NY 13754.

Where can I find more RFPs from Town of Sanford?

Civic IQ tracks all active and historical solicitations from Town of Sanford. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this Bid?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Town of Sanford for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this Bid?

Most government agencies, including Town of Sanford in NY, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the Bid submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

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