Civic IQ
RFPCLOSED

Aerial Imagery Services

Lea County, Lea County, NM·County
May 01, 2024
Posted Date
Jun 04, 2024
Submission Deadline
Kelli Ferguson
6 year term
Lea County, New Mexico

Summary

Lea County is seeking sealed proposals from qualified vendors to provide Aerial Imagery services. The project aims to provide updated imagery for the Assessor's Office and other County offices, assisting with property identification, location, and valuation. The contract term is six years with an option to renew for an additional four years.

Evaluation Criteria

Summary of Project Services and Related Experience, Key Personnel and Capability to Perform the Work, Organizational References, Response to Detailed Specifications, Cost Proposal, Appendix Forms.

Required Deliverables

High definition 6” GSD/Resolution 5 way, OCB (N5) Per Sector – Color Georeferenced ortho and oblique imagery; High definition 1” GSD/Resolution 5 way, OCB (N5) Per Sector – Color Georeferenced ortho and obliques imagery; digital imagery with software tools for cataloging, Extracting, Viewing, Measuring and analyzing; Ortho Tiles and Area Wide Mosaic – JPEG (with naming convention that is identifiable and can be located on a grid) & MrSID; physical delivery and online access to both Ortho and Oblique imagery; historical Ortho and Oblique images from 2019, 2021, And 2023; data on an external hard drive.

Required Attachments

Acknowledgment of Receipt Form, Options, Exceptions or Variations Form, Campaign Contribution Form, Resident/ Resident Veteran Preference Certification (if applicable), Related Party Disclosure Form, Cert. RE: Debarment, Suspension, and other Responsibility Matters, Non-Collusion Affidavit.

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Lea County?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is June 4, 2024. For questions, contact Kelli Ferguson.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Lea County?

Civic IQ tracks all active and historical solicitations from Lea County. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What is the contract term for this solicitation?

The anticipated contract term is 6 years. Contract terms may include renewal options. Review the full solicitation document for details on renewal periods, performance benchmarks, and termination clauses.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Lea County for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Lea County in NM, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kelli Ferguson. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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