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RFPCLOSED

Ruth Holley Library And Library 21c Design Services

Pikes Peak Library District, Colorado Springs, CO·Library District
Mar 27, 2026
Posted Date
Apr 24, 2026
Submission Deadline
Kim Hoggatt
Colorado Springs, CO
Submit at: 1175 Chapel Hills Drive, Colorado Springs, CO 80920

Summary

Pikes Peak Library District (PPLD) is seeking proposals from qualified firms for design services for the remodel of Ruth Holley Library and partial redesign of Library 21c. The project aims to enhance functionality, accessibility, and aesthetic appeal, focusing on improved space planning. Services include site assessment, space planning, architectural design, interior design, cost estimation, and documentation.

Evaluation Criteria

Completeness of proposal, References, Pricing, Quality of services, Firm qualifications and history, Any other items deemed in the best interest of PPLD

Required Deliverables

Draft design documents (2 sets), Project report

Required Attachments

Addendum A – Proposal Cover Sheet, Addendum B – References and Pricing, Addendum C – Immigration Clause for Contracts, List of exceptions or deviations (if any), ACORD certificates and/or other proof of insurance, proof of eligibility to operate in El Paso County and the State of Colorado

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Pikes Peak Library District?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is April 24, 2026. Proposals should be submitted to: 1175 Chapel Hills Drive, Colorado Springs, CO 80920. For questions, contact Kim Hoggatt.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Pikes Peak Library District?

Civic IQ tracks all active and historical solicitations from Pikes Peak Library District. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

Is this solicitation still open for submissions?

Based on the posted deadline of April 24, 2026, this solicitation appears to still be accepting submissions. However, deadlines may change through amendments or addenda. Always verify the current status directly with the issuing agency before preparing your response.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Pikes Peak Library District for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Pikes Peak Library District in CO, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Kim Hoggatt. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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