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Request for Proposal #23-202 Health Insurance Brokerage and Consulting Services

Riveroak Technical College, Live Oak, FL·Higher Ed
Feb 01, 2023
Posted Date
Jan 05, 2023
Submission Deadline
Reported: Suwannee County School Board
Bruce Tillman
(386) 362-4724
Suwannee County, Florida

Summary

This document is a Request for Proposal (RFP) from the Suwannee County School Board for Health Insurance Brokerage and Consulting Services. It outlines the scope of work, vendor qualifications, methodology, pricing, and other requirements for potential bidders.

Evaluation Criteria

Qualifications, Experience of Team Members and References, Vendor Methodology, Staffing Plan to Demonstrate How Vendor Will Meet Scope of Services, Local Office Presence/Ability to be onsite as needed, Other Firm Capabilities, Pricing

Required Deliverables

Health Insurance Brokerage and Consulting Services

Required Attachments

Appendix A: Vendor's Statement of Qualifications, Appendix B: Acknowledgement of Business Type, Appendix C: Statement of Affirmation and Intent, Appendix D: Mutual Non-Disclosure Agreement, Appendix E: Addenda Form/Dispute Resolution Clause, Appendix F: Fair Labor Act/Public Crimes/Federal Debarment Certifications, Appendix G: Drug Free Workplace Certification, Appendix H: Public Records Act/Chapter 119 Requirements, Insurance Certificate

Required Staffing Roles

Bruce Tillman (Co-Lead Broker, Local Office and Primary Contact), Mike Carraway (Co-Lead Broker, Self-Funding Leader), Daniel Tillman (Benefits & Commercial Specialist, Local Office Support), Robin Riley (Account Executive - Public Entity Service Team Leader), Glenn Little (Self Funding/Large Group Resources Coordinator), Kishondra Petroska (Account Management / Employee Liaison), Juliana Orth (Wellness Coordinator), Alex Doberstein (Benefits Resource Leader, Compliance Mgmt.), Taylor Wimberley (Benefits Admin Integration Leader), Daniel Kuperstein (Benefits Attorney)

Section 4.2 — Scope of Services and Deliverables

The selected vendor shall provide all labor, materials, equipment, and supervision necessary to perform the services described herein. Work shall commence within fifteen (15) calendar days of the Notice to Proceed and shall be completed within the timeframe specified in the project schedule attached as Exhibit B.

Proposals must include a detailed implementation timeline, staffing plan with key personnel qualifications, and three (3) references from comparable government engagements completed within the past five years. Evaluation will be based on technical approach (40%), experience and qualifications (30%), cost proposal (20%), and small business participation plan (10%).

Source Document Available

The full solicitation document, attachments, and evaluation details are available on Civic IQ. Book a demo to get access.

Frequently Asked Questions

How do I respond to this RFP from Riveroak Technical College?

To respond, review the full solicitation document for submission requirements, evaluation criteria, and deadlines. The submission deadline is January 5, 2023. For questions, contact Bruce Tillman at (386) 362-4724.

What are the evaluation criteria for this solicitation?

This solicitation includes specific evaluation criteria that will be used to score proposals. Key factors are outlined in the Evaluation Criteria section above. Vendors should carefully align their proposals with each criterion to maximize their score.

Where can I find more RFPs from Riveroak Technical College?

Civic IQ tracks all active and historical solicitations from Riveroak Technical College. Visit the agency profile to see current open bids, past contracts, vendor relationships, and decision-maker contacts — giving you a complete picture of the procurement landscape.

What documents are required to bid on this RFP?

Requirements vary by solicitation, but common documents include a technical proposal, cost/price proposal, proof of insurance, relevant certifications or licenses, past performance references, and any forms or attachments specified in the solicitation. Review the full document from Riveroak Technical College for the complete list of required submissions.

Can small businesses or minority-owned firms bid on this RFP?

Most government agencies, including Riveroak Technical College in FL, encourage participation from small businesses, minority-owned, women-owned, and disadvantaged business enterprises (MBE/WBE/DBE). Some solicitations include set-aside provisions or evaluation preferences for these firms. Check the full solicitation for any small business participation goals or requirements.

What happens after the RFP submission deadline?

After the deadline, the issuing agency reviews all submissions against the stated evaluation criteria. This process typically includes an initial compliance check, technical evaluation, cost analysis, and may involve oral presentations or interviews with shortlisted vendors. The timeline from submission to award varies but usually takes several weeks to months.

Can I ask questions about this solicitation before submitting?

Yes, most solicitations allow vendors to submit questions during a designated period. The primary contact for this solicitation is Bruce Tillman at (386) 362-4724. Questions and answers are typically shared with all prospective bidders to ensure fairness. Check the solicitation for the question submission deadline and process.

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